Thursday, October 7, 2010

Too much on your truck?

My husband shared this with me today, how many of us can relate? Thought I would share it with you all. And we're going to personally dedicate this post to Cooper Boone...if you follow him on Facebook then you'll know he recently posted he was looking for GOOD ideas on managing stress. I'm taking notes on this one...hope to put a few of the tips into practice...and there MUST be a reason why my husband sent it to me...hmm....something about that 'organization' part maybe?

((((After you read this be sure to check out Cooper's pages and Facebook page, in addition to being a super talented artist seems as though he's somewhat of damn good cook! AND he has cooking videos on his website to teach you his recipes!!))))

Do you constantly say that you have too much to do and too little time? If you have one… is your to-do list a mile long? This seems to be a common sentiment in today’s world. Everyone has too much on their list and too many obligations to keep up with.
Have you stopped to consider why your load is so big? How did you end up under so many obligations in the first place? What is all of this weight holding you back?

Too Much on Your Truck?

A better question may be… where did all this weight come from?

If you are truly overloaded, how did you get there? Over time you have taken on more than you can handle. It did not happen instantly or overnight. Often, this is self-inflicted time management. You have been practicing habits and behaviors that have lead to this situation. You have been creating your own stress and life friction. How can we limit this load that prevents us from being productive and enjoying our day?

6 Ways to Protect from Overload

There are many habits that can lead to task overload. Here are six behaviors to help avoid personal overload:

1. Be Organized Enough to Know Your Load – This is an important first step. Do you even know how much you are carrying? When people say, “I have too much to do,” I immediately ask to see their todo list and project board. Ironically, many of them do not have a single organized view of what they need to do. Multiple lists and scattered papers present a jumbled perspective. If you don’t know how much is on your plate, how can you hope to efficiently get it done?
2. Just Say No – Are you unable to tell others no? Do you constantly accept tasks and obligations from others? This can be a leading source of the extra weight that holds you back. ”Can you do this for me?” ”Can you help me with that?” Sometimes, the right answer is “No.”
3. Finish to Done - Another reason your load may be too big is that you do not ever fully complete things. Starting tasks is easy, but finishing them is hard. You start many tasks, but do not see them to completion. A few items completed is always more effective than many things begun.
4. Don’t Do Everything Yourself – Busy people are often guilty of trying to do everything themselves. They don’t delegate, either because they are too busy to do so, or they believe that someone else could not do it as well as they can. Delegation, where appropriate, is a key skill to productivity. Ensure you are not keeping tasks that would be better served by someone else.
5. Set Clear Expectations – Clear expectations are essential to efficient workflow. ”Who is going to do that?” ”When is it going to get done?” Have you ever found yourself working on something, only to find out that someone else was also doing it? No one was clear about whose todo list it was on.
6. Defend Your Time – Do you defend your time? If not, people will steal it. Why is it acceptable to let people take our time? We wouldn’t let them steal our money, yet time seems to be free game. You need to be ruthless in protecting your most valuable resource: your time. Ensure that you have first priority on your time and do not let others unnecessarily waste it. (A good method for this is to “Block Your Time.“)

A Lighter Load…

It is difficult to perform at your best when you are under too much weight from your tasks and obligations. Keeping yourself from getting in an overloaded status is important. Be aware of what you are carrying. Make choices on what you take on. And take charge of your time and tasks.

That pack on your back might just feel a little lighter.


Sweet Magnolias Farm said...

Love Love Love this post true it rings ..Saying No has always been hard for me to do but I'm getting better day by ..

Oh and don't get me started on delegating cause I still haven't figured out how to do that ...LOL !!!

Your picture is perfect !!!!

Blessings ..Sara

*The Beautiful Life* said...

Oh man -- do I ever need to REALLY read this -- slowly, intently, and over and over a few times so it REALLY sinks in. :)

Thank you for this!!


Leslie @ Farm Fresh Fun said...

Great pic, GREAT post! Thanks from a "hard to finish what I start girl!"

Heaven's Walk said...

LOL! The one thing that I kept thinking of while I was reading your great post today was "Gee....that looks like my SUV when I'm driving home from the flea market...." :)

Hugs to you!

xoxo laurie

Terri said...

Some good advice...don't we just buy into the lie that we must do everything AND do it all with excellence??! Doing LESS causes us to do what we must, WELL...and we're freer to live life - and actually enjoy it! I'm a fan of a set time of silence in every day...just me. Helps me focus and regroup.

Thanks for the reminder to keep on track!

Polly said...

Great post Lisa! I need to learn how to defend my time!! Actually I have been doing a lot better over the past year.

I have made some big changes lately to become more organized. I just downsized my booth by three spaces! I challenged myself to learn how to use my vertical height!! I am having a huge yard sale in a couple weeks and hopefully that will clear a lot more out!

Hope you are all rested up from your busy couple of weeks with CL fair and Chicago! Have a great weekend! Are you going to the Lancaster fair next week? Fair food, combine derby!!!



summersundays-jw said...

What a great post. I'm getting my paper out & start by making a list. I'm going to be better about delegateing -- I'm calling the ironing lady tomorrow. It's so difficult for me not to feel like I have to do it all. Thanks for the motivation. Jan